The Human Resources (HR) Manual provides current policy in a clear, concise, and easy to interpret format and is available as a resource for all employees. It is designed to provide a consistent approach to human resources administration throughout the Jicarilla Apache Nation government and should be an effective communication tool among leadership and employees.
Employees are responsible for familiarizing themselves and adhering to all HR policies.
The HR Manual attached below has been approved and was adopted on February 21, 2020 via Resolution No: 2020-R-054-02. Updates that have been made since the HR Manual approval include 2020-R-117-05.
The HR Manual is available in two formats. The entire manual is available for viewing in Portable Document Format (pdf). Or, each chapter is bookmarked below and can be viewed, printed and searched for desired text or topics.
| CHAPTER 1 – PURPOSE | CHAPTER 2 – HUMAN RESOURCES MANAGEMENT Authority Exemptions From The Code And Manual Enforcement Human Resource Office Executive Leadership and Court Administrator Responsibilities Department Directors Administrative Directors Nation Employees |
| CHAPTER 3 – EMPLOYMENT POLICY & REQUIREMENTS Coverage—Classified & Court Employees Classified and Court Employees Jicarilla Apache Preference Jicarilla Veteran Preference Equal Opportunity Nepotism Child Labor Laws Drug Free Workplace Act | CHAPTER 4 – RECRUITMENT & INTERVIEW PROCESS Determining Vacancy Pre-Recruitment Procedures Internal Recruitment External Recruitment Employment Applications Minimum Qualification Requirements Background Investigations, Special Selection Criteria And Suitability Standards Background Investigations For Child Care, Elder (Sensitive) Positions And Minimum Standards Of Character Interview Board Interviewing Process |
| CHAPTER 5 – SELECTION TO A POSITION Notification of Selection New Employee Orientation Classified or Court Employee Status Final Step In The Selection Process Probationary Period for New Employees 30-Day Evaluation Period for Promotion Restrictions for Appealing Non-Selection | CHAPTER 6 – WORK HOURS, OVERTIME AND HOLIDAYS Work Hours/Week Attendance Breaks Overtime/Compensatory(Comp) Time Official Holidays |
| CHAPTER 7 – RULES OF CONDUCT General Conduct of Employees Rules and Standards of Behavior Social Media Electronic Media Workplace Bullying Anti-Harassment Policy Sexual Harassment Sexual Harassment – Definitions and Prohibited Activities Responsibility of Individual Employees Responsibility of Directors/Supervisory Personnel Harassment/Sexual Harassment Complaint Process Resolution Outside Employment Relationship False and Frivolous Complaints Retaliation Children In The Workplace | CHAPTER 8 – PERFORMANCE Policy Knowledge of Job Responsibilities Performance Evaluation System Probationary Period Evaluation Midyear/Annual Performance Evaluation |
| CHAPTER 9 – EMPLOYEE TRAINING & CAREER PLAN Administration of Program Program Goal Employee Career Plan Identifying Training Needs and Guides | CHAPTER 10 – CHANGES IN EMPLOYMENT STATUS Changes in Employment Status Promotion Evaluation Requirement for Promoted Employee Status Change Due to Position Classification Reassignment/ Interim Assignments Voluntary Demotion Demotion for Cause Reinstatement |
| CHAPTER 11 – DISCIPLINARY ACTION Policy Reasons for Disciplinary Actions Disciplinary Action Process Responsibility of Supervisors and Directors Disciplinary Action Steps—Resolution | CHAPTER 12 – EMPLOYEE GRIEVANCE Policy Scope/Coverage of The Grievance Policy Grievance Process and Grievant’s Responsibilities Human Resources Responsibilities Grievance Steps Composition of The Grievance Hearing Board Supplemental Grievance Procedures Legislative Council Hearing Pay and Non-Pay Status of Grievant Grievance Records |
| CHAPTER 13 – COMPENSATION Policy Compensation Review Pay Plan and Structure Pay Administration Employee Pay Status Salary at Time of Hire Within Grade or Merit Increase Pay Change Due to Promotion Pay Change Due to Demotion Voluntary Demotion Changes in Pay Due to Classification Risk Pay Allowance Cost of Living Increase (Cola) Performance Expense Reimbursement Payroll Deduction Effective Date of Pay | CHAPTER 14 – BENEFITS Policy Mandated Benefits Insurance and Investment Benefits |
| CHAPTER 15 – EMPLOYEE LEAVE OF ABSENCE Policy Annual Leave Sick Leave Maternity / Paternity Leave Bereavement Leave Authorized Leave Without Pay Emergency Leave Administrative Leave Family and Medical Leave Act Policy (FMLA) Voting Leave Jury Duty Ceremonial/Cultural Leave Military Leave Educational Leave | CHAPTER 16 – POSITION MANAGEMENT & CLASSIFICATION Policy Fundamental Principles Classification Plan Classification Process Classification Factors Job Evaluation Request for Job Classification Position Description Classification and Government Efficiency |
| CHAPTER 17 –SEPARATION FROM EMPLOYMENT General Retirement Resignation Layoff Dismissal for Cause Abandonment of Position Disability Disability Not Related to Employment Death of An Employee Paperwork Required Upon Separation of Employment | CHAPTER 18 – GENERAL RULES OF SAFETY Policy General Safety Rules Drug/Alcohol Policy and Testing Procedures |
| CHAPTER 19 – PERSONNEL RECORDS Policy Retention of Records Access to File Content and Document Removal Other Personnel Records Documentation of Personnel Action | CHAPTER 20 – ADMINISTRATIVE STEPS Procedures and Forms Coordination Implementations Amendment Severability |
